What features does StaffSchedule.io include?

StaffSchedule.io includes employee scheduling, AI-powered shift planning, GPS time clock, team messaging, leave management, shift swaps, open shifts, employee availability tracking, multi-location management, workforce analytics, payroll integration, compliance tracking, and a full-featured mobile app — all included in a single platform.

How long does it take to learn StaffSchedule.io?

Most managers are fully operational within 30 minutes. The Command Center interface is intuitive — if you can use a calendar, you can use StaffSchedule.io. Your team learns the mobile app in under 5 minutes.

Do you have mobile apps for staff?

Yes. Professional native mobile apps for both iOS and Android. Staff can check schedules, swap shifts, request leave, message coworkers, and clock in with GPS verification — all from one app.

Can I try all features during my trial?

Absolutely. Your 14-day free trial includes every single feature including enterprise analytics, multi-location hubs, and payroll integrations — no credit card required.

Is my workforce data secure?

Enterprise-grade security is built into the core. We use AES-256 encryption, OIDC/SAML authentication, role-based access controls, and full audit logging. Your workforce data is private, protected, and compliance-ready.

Does StaffSchedule.io integrate with payroll providers?

Yes. StaffSchedule.io integrates with major payroll providers, allowing approved timesheets to sync directly without manual data entry. Eliminates payroll errors and saves hours every pay period.

Do managers have to approve every claim?

You can choose! Set 'Auto-Approval' for trusted roles, or 'Manager Review' if you want the final say on who picks up the hours.

Can I set a maximum number of hours per staff?

Yes. Our compliance engine ensures staff can't claim shifts that would push them into overtime or violate their contract hours unless you specifically override it.

Does this save money on labor?

By broadcast to your own part-time team first, you avoid expensive agency fees and can better manage your existing payroll budget.

How are staff notified of new shifts?

Staff receive an instant push notification on their phones. We also show an 'Urgent' tag on the app home screen for shifts starting in less than 24 hours.

Do managers have to approve every claim?

You can choose! Set 'Auto-Approval' for trusted roles, or 'Manager Review' if you want the final say on who picks up the hours.

Can I set a maximum number of hours per staff?

Yes. Our compliance engine ensures staff can't claim shifts that would push them into overtime or violate their contract hours unless you specifically override it.

Does this save money on labor?

By broadcast to your own part-time team first, you avoid expensive agency fees and can better manage your existing payroll budget.

How are staff notified of new shifts?

Staff receive an instant push notification on their phones. We also show an 'Urgent' tag on the app home screen for shifts starting in less than 24 hours.

Zero-Effort Coverage

Fill gaps in
record time.

Transform your unfilled slots into a competitive marketplace. Let your team compete for the hours they want, while you focus on high-level operations.

Start Scaling for Free Contact Sales

Say goodbye to chaos.

Most managers spend 8+ hours a week fighting with spreadsheets and WhatsApp. We replaced that with a single, automated source of truth.

The Old Way

WhatsApp group chat chaos

Important messages get lost in the noise.

Excel spreadsheets & Paper rotas

Manual updates that are out-of-date instantly.

Constant phone calls & texts

Mediation between staff swaps manually.

Lost messages, high stress.

The StaffSchedule Way

One-click Publishing

Staff receive push notifications instantly.

Auto-Assign & Compliance

Match staff to shifts based on role and availability.

Self-Service Swaps

Staff request and swap in the app. You just approve.

Total control, zero stress.

The Marketplace

Fill every shift
without making a single call.

Stop the panic of last-minute cancellations. Post unfilled shifts to the Marketplace and watch them disappear as staff claim them instantly.

Instant Push Broadcast

The second you post an open shift, qualified staff receive a push notification instantly. No texts, no calls, just results.

Shift Available!

Incentive Modifiers

Need a shift filled urgently? Add a temporary bonus or reward to the shift to make it more attractive.

Qualified Only

Open shifts are only shown to staff who have the correct training, department, and skills.

Compliance Guardrails

The system automatically blocks staff from claiming shifts if it would result in overtime or breach labor laws.

Compliance
Passed

Shift Marketplace

Available Near You

Mobile App View

Saturday Night

Server / Waiter

+$2.50 / hr

18:00 - 23:00

Downtown Hub

Infinite Coverage

Empower your team
to cover the gaps.

Shift coverage doesn't have to be a manager's burden. Give your staff the tools to pick up extra hours and earn incentives, leading to a more engaged and flexible workforce.

Smart Rewards

Attach hourly bonuses to difficult-to-fill shifts to ensure coverage without manual calls.

One-Tap Claim

Reduce friction. Staff can claim a shift in seconds, with instant manager notification.

Real-time Update

The second a shift is claimed, it disappears from the marketplace and updates the rota.

From gap to covered.

The instant workflow of the Staff Marketplace.

Step 1

Manager Broadcast

An unfilled shift is posted. You select the required skills and push it to all matching staff instantly.

Step 2

Mobile Claim

Staff receive a push notification. They can view the shift details and 'Claim' it with one tap.

Step 3

Compliance Shield

The system instantly checks for overtime or rest-period violations. It only allows the claim if it's 100% legal.

Step 4

Live Synchronization

Once approved, the roster updates globally. No more manual entry or phone tag required.

Coverage that counts.

98%

Fill Rate

Average percentage of open shifts filled within 24 hours of posting.

14m

Coverage Speed

Median time from manager posting to staff member claiming.

$4k

Agency Savings

Estimated monthly savings by filling gaps with internal staff.

+65%

Staff Engagement

Increase in uptake for overtime shifts via mobile notifications.

One platform.
Infinite connections.

Our modules don't just sit in silos. Data flows instantly between every feature to ensure your roster is always accurate, compliant, and paid.

Staff Bio

Payroll Sync

Team Chat

Reporting

Notifications

Staff Approved

Empowered to earn.

Hear why staff love the transparency of the shift marketplace.

+2k

"I'm saving for a new car, so being able to pick up extra shifts as soon as they drop is amazing. I don't have to keep checking the board."

Marcus Thorne

Kitchen Staff

"If I'm free on a Tuesday morning, I just check the marketplace. It's so much better than being called on my day off."

Chloe Bennett

Barista

"Covering no-shows used to take me hours on the phone. Now I just post it and someone has usually claimed it before I finish my coffee."

Sam Rodriguez

Shift Supervisor

Never miss a
shift again.

Join 2,500+ managers who use our Marketplace to keep their businesses running 24/7.

Instantly Fill Gaps with Open Shifts

Stop calling down a phone list when someone calls in sick. Publish unassigned shifts directly to the app, allowing available, qualified staff to claim them in seconds on a first-come, first-serve or manager-approval basis.

🚀

Instant Mobile Notifications

When an open shift is published, all eligible employees receive an instant push notification on their phones, accelerating the coverage process.

Explore Shift Swapping →

🎯

Targeted Eligibility Rules

Only broadcast shifts to staff who have the correct role training, are not already scheduled, and will not hit overtime if they take the shift.

View Mobile Availability →

📋

Manager Approval Workflows

Choose whether staff can instantly claim shifts or if they simply express interest, allowing you to select the best candidate for the job.

Learn about Compliance →

The Secret to Eliminating Understaffed Shifts

Understaffing hurts customer service and burns out your existing team. Finding last-minute cover used to require hours of texting and calling, often resulting in expensive overtime mistakes.

Open Shifts democratize scheduling by giving your workforce flexibility and autonomy. When an employee takes Sick Leave, managers can instantly convert their hours into open shifts. Paired with our strict Compliance Rules, you guarantee that the person picking up the shift won't violate labor laws or blow the budget.

Support & FAQ